Poetry Fair - Discussion Thread

[Mordaan]

We discussed it last night and turns out the Den is not the ideal place for various reasons.

So we are going to have it at the Outpost.

[Aiwendil]

Event time
Okay, first of all we need to be very careful with the time at this event. I have no clue how it is in other countries, but in Germany we change back to wintertime on the 25th of October. So I guess there might be some countries which already have wintertime there. I think a link to a timezone converter won't hurt this time.

Use "/shout"
To another, very important point, that mainly concerns the poets. Please prepared the poems in shortcuts. And if you do please add a "/shout" to each line. The camp is pretty large and without the "/shout" a lot people won't be able to hear your poem. This applies to all lines belonging to the performance. "/shout" also works together with "/me", so if you do any emotes while performing please shout them too. This is only to deal with the limited saying-range in PS. I see no problem with something like "/shout /me lowers his voice, going on almost whispering...". And yes, I know that bdroad2 is not an as small map as the guildsimple and that shouts will cover a much larger area there and should be prevented if possible. But I still think that it is acceptable and that people passing by the event on the way to the fortress shouldn't be to offended by a few shouts of poems.

Give people time to read
The problem with shortcuts is that it's easy to shoot them too fast. So I would recommend reading each of your own shortcut lines twice before shooting the next one. People listening are maybe not native English, slow readers (or like me both) or busy with another conversation. So give them time.

Posters
Draft for the Job-offering poster:

To prepare the Poetry fair at the Explorer's outpost we are looking for some strong man helping us to carry a few barrels there. This needs to be done at the [23th of October]. Interesting people should please contact the Explorers or some of the Red Crystal Staff. Of course we will pay you for the effort.

I have no idea about the payment. 50 liquor, 50 Cider, 50 beer have a value of 4000 tria for us (with event prices). a quarter of this we have to spend for buying them. And as we all know we will never sell them all. So a realistic payment can't be more than one circle...But we know the PS players....nobody will work for this, not even for the fun. So I have no idea and am open for everything there.

Draft for the event poster:


The Explorers
and
The Red Crystal Organization
present
The Poetry Fair

You have a weakness for poetry? You know about the power of words and their beauty? Then visit the Explorer's outpost on the [24th of October at 6PM GMT] for our Poetry Fair. We will have several poets presenting their work and of course we will also provide the guest with food and drinks.

We thank the Stonehead tavern for supplying us with food.


When is the event? I think 6PM GMT is too early and would guest it at least one hour later, preferable two hours. This would allow more US timezone people to come to the event.

I would post the job offering in the hydlaa and Gugrontid message board. The Event poster should go to those two as well and to the event thread.

ToDo list

• IC talk with Mordaan about all this - pending (Aiwendil/Lhaa/Mordaan)
  
• A poster for the forums - I know, not very creative draft from me, but I hope you can do something with it Lhaa (Lhaa)
  
• IC and OOC contact with the Stonehead about the food - OOC talk with Elady done, Mordaan will do the IC part (Elady/Mordaan)
  
• Hiring some people ICly to transport the food and drinks to the camp - draft for the poster ready, let's see if we can get anyone to do it (Aiwendil/Lhaa)
  
• Finding guards (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Sarras - Applied OOCly, IC talk needs to be done
  • Anaros - Applied OOCly, IC talk needs to be done
  • Remyl - Applied OOCly, IC talk needs to be done
  • Suati - Applied OOCly, IC talk needs to be done (and not really sure if she has time)
• Finding poets (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Beronden - Applied OOCly, IC talk half done (needs more infos after the IC talk with Mordaan)
  • Lace - Applied ICly, talk half done (needs more infos after the IC talk with Mordaan)
  • Jonoth - Applied OOCly, no IC talk done yet
• Finding barkeepers (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Stelanso - Applied OOCly, no IC talk done yet.
• Getting at least the OOC permission of some writers to read their poems (IC would be even better) - Illysia allowed us to read her poems OOCly (Aiwendil/Lhaa/Mordaan)
  
• Including the Stonehead in the event thread for the help with the food - Not done yet (Mordaan)
  
• Asking GMs to fix poster for us - Posters not ready yet, we need the forum posters first and use them as draft for the in-game books. I suggest 6 posters in hydlaa (each gate, Library, Harnquist, Kada El's, Red Crystal Den) and three in Gugrontid (Malco, Blacksmith, Stonehead tavern).(Mordaan)
  

I included the names of the people in the tasks. Some tasks we didn't discuss yet, so I included the names of those that seems most appropriate for these. Please post if I forgot anything in the list or if one of the tasks is finished.

Edit: typos

[Lhaa]

Thank you Sarras and Beronden for applying here. I have added you to the staff list, here goes the updated one:

• Announcer - Mordaan
  
• Poets/Reader - Lace, Beronden, Jonoth?, Awendil/Lhaa (backups)
  
• Lector - None
  
• Guards - Remyl, Anaros, Sarras, Suati (unconfirmed)
  
• Barkeeper - Stelanso, Haraun/Lhaa/Aiwendil (backups)
  
• Carriers - None
  

I have no idea about the payment. 50 liquor, 50 Cider, 50 beer have a value of 4000 tria for us (with event prices). a quarter of this we have to spend for buying them. And as we all know we will never sell them all. So a realistic payment can't be more than one circle...But we know the PS players....nobody will work for this, not even for the fun. So I have no idea and am open for everything there.

The payment is quite irrelevant since very few people will care about any reward that makes sense IC-wise. But to make it a bit fancier, let's say we can pay two circles each. On the other hand, the Den looses income every single shift, so it's not that we aren't used to red numbers.
So here goes the poster:



The Fair's poster is kind of ready, but won't be finished until we can set a time.
Again, I think the most feasible time is 2000 or 2100 UTC, usually when there are more players online, including most of our staff.

Updated ToDo list:

• IC talk with Mordaan about all this - pending (Aiwendil/Lhaa/Mordaan)
  
• A poster for the forums - Fair poster almost finished, needs time and posting. (Lhaa)
  
• IC and OOC contact with the Stonehead about the food - OOC talk with Elady done, Mordaan will do the IC part (Elady/Mordaan)
  
• Hiring some people ICly to transport the food and drinks to the camp - Job poster ready, needs to be posted. Added category to the staff list (Aiwendil/Lhaa)
  
• Finding guards (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Sarras - Applied OOCly, IC talk needs to be done
  • Anaros - Applied OOCly, IC talk needs to be done
  • Remyl - Applied OOCly, IC talk needs to be done
  • Suati - Applied OOCly, IC talk needs to be done (and not really sure if she has time)
• Finding poets (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Beronden - Applied OOCly, IC talk half done (needs more infos after the IC talk with Mordaan)
  • Lace - Applied ICly, talk half done (needs more infos after the IC talk with Mordaan)
  • Jonoth - Applied OOCly, no IC talk done yet
• Finding barkeepers (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Stelanso - Applied OOCly, no IC talk done yet.
• Getting at least the OOC permission of some writers to read their poems (IC would be even better) - Illysia allowed us to read her poems OOCly (Aiwendil/Lhaa/Mordaan)
  
• Including the Stonehead in the event thread for the help with the food - Not done yet (Mordaan)
  
• Asking GMs to fix poster for us - Posters not ready yet, we need the forum posters first and use them as draft for the in-game books. I suggest 6 posters in hydlaa (each gate, Library, Harnquist, Kada El's, Red Crystal Den) and three in Gugrontid (Malco, Blacksmith, Stonehead tavern).(Mordaan)
  

[Aiwendil]

Thanks Lhaa, job poster looks great. And sure, two circles are still fine. Post it in the message boards?

[LigH]

Sounds like I should take part in the barrel race...

[Lhaa]

Then say you will, Ligh, IG. Else there is no way for us to tell which char you are going to use, and even less for our characters to know about it.

I've posted the job posters in the Hydlaa and Gugrontid message boards:
Hydlaa Message Board
Gugrontid Message Board


Another thing we have to think about that came up to mind:
Will the Stonehead cater their food or will the RCO be responsible of handing it over?
Unless the food is spread around we will need to make a list with whatever food we have, so that people knows what can they ask for.
For sure, we will need a new list, considering these:

Options we have:

1 - Make two lists; one with the food, another with the drinks.
2 - Make only one list, removing prices for food.
3 - Spread the food on the tables and make only one list for the drinks.

Things we will need:

• Make a new list considering the reply to the points above.

• Unless 3 is the reply, a list of all the food the Stonehead will bring.

The main Fair poster is ready:



I set the time at 8PM UTC, but it can still be changed, it takes me 5 minutes to do that and upload a new poster.
Just wanted to post it now so that the Explorers give their approval/dimissal.
Please lets set up a time quickly, we have only a week to announce the event.



Updated ToDo list:

• IC talk with Mordaan about all this - pending (Aiwendil/Lhaa/Mordaan)
  
• A poster for the forums - Fair poster above, needs only a fixed time (Lhaa)
  
• Sort the lists for the bar - Need to know if the Stonehead will cater, then make the lists in that regard (Aiwendil/Lhaa)
  
• IC and OOC contact with the Stonehead about the food - OOC talk with Elady done, Mordaan will do the IC part (Elady/Mordaan)
  
• Hiring some people ICly to transport the food and drinks to the camp - Job offer POSTED (Aiwendil/Lhaa)
  
• Finding guards (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Sarras - Applied OOCly, IC talk needs to be done
  • Anaros - Applied OOCly, IC talk needs to be done
  • Remyl - Applied OOCly, IC talk needs to be done
  • Suati - Applied OOCly, IC talk needs to be done (and not really sure if she has time)
• Finding poets (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Beronden - Applied OOCly, IC talk half done (needs more infos after the IC talk with Mordaan)
  • Lace - Applied ICly, talk half done (needs more infos after the IC talk with Mordaan)
  • Jonoth - Applied OOCly, no IC talk done yet
• Finding barkeepers (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Stelanso - Applied OOCly, no IC talk done yet.
• Getting at least the OOC permission of some writers to read their poems (IC would be even better) - Illysia allowed us to read her poems OOCly (Aiwendil/Lhaa/Mordaan)
  
• Including the Stonehead in the event thread for the help with the food - Not done yet (Mordaan)
  
• Asking GMs to fix poster for us - Posters not ready yet, we need the forum posters first and use them as draft for the in-game books. I suggest 6 posters in hydlaa (each gate, Library, Harnquist, Kada El's, Red Crystal Den) and three in Gugrontid (Malco, Blacksmith, Stonehead tavern).(Mordaan)
  

Changed both entries regarding posters.
Added entry about the bar lists.

[Elady]

At past events at the Outpost we have just spread out all the food on the tables and let people sit down and dig in as they wish.

[Aiwendil]

Options we have:

1 - Make two lists; one with the food, another with the drinks.
2 - Make only one list, removing prices for food.
3 - Spread the food on the tables and make only one list for the drinks.

Of course I would prefer 1 or 2. Those solutions would force people into some more RP and talking if they want the food. But if you always just put it on the tables in the past then let's keep on doing this. We still have the bar for the drinks. People usually drink much more than eat, so there will be still enough casual RP when ordering drinks. And it makes it far easier to handle the bar. With the food we would need some place to store it...I doubt the barkeepers could carry it all. So let's go for 3.

Edit: Oh sorry, and the poster is great too of course, but I alread saw it before and said this. Now we only need the time (and I think 8PM UTC is a good time) and we can post it.

[Mordaan]

Thanks for the poster, Lhaa.  Good work with those as always.

8PM UTC is fine.  Now I just need to know the GMT and US equivalents.    

Oh, and an IC discussion about catering with Elady is done.  Check!   
(I'll update the event thread)

[Sarras Volcae]

UTC is GMT. central time in US is -5 hours.

[Mordaan]

UTC is GMT. central time in US is -5 hours.

Aiwendil mentioned it will be changing on Saturday?  I dunno...it confuses me.  I should probably just get rid of UTC.  It just adds to the confusion.

[Timmothy Perriwinkle]

Real men use UTC.

Tell me Mordaan, are you a real man?

[Lhaa]

It is confusing. The thing is that the time savings change seems to be this weekend in some places, and certainly close everywhere else. But I guess we can manage a bit of confusion for this one event. Shall I change the UTC in the poster to GMT? Apparently they are the same, anyway.

Thanks Mordaan and Elady, will update the ToDo list below.

Of course I would prefer 1 or 2. Those solutions would force people into some more RP and talking if they want the food. But if you always just put it on the tables in the past then let's keep on doing this. We still have the bar for the drinks. People usually drink much more than eat, so there will be still enough casual RP when ordering drinks. And it makes it far easier to handle the bar. With the food we would need some place to store it...I doubt the barkeepers could carry it all. So let's go for 3.

Okay, so no food list.
Here's the drinks list ready to be put in a book (yes, spacing looks nice IG and no scrolling happens .

Code: [Select]

             -THE EXPLORERS GUILD-
        -RED CRYSTAL ORGANIZATION-

                  - Alcoholic drinks -

          Beer                       20 Tria
          Cider                      20 Tria
          Spirits                    40 Tria
          Wine                      40 Tria

                - Non-alcoholic drinks -

          Water Pouch             12 Tria
          Sweet Tinga Tea       60 Tria
          Milk                       40 Tria
Staff list:

• Announcer - Mordaan
  
• Poets/Reader - Lace, Beronden, Jonoth?, Awendil/Lhaa (backups)
  
• Lector - None
  
• Guards - Remyl, Anaros, Sarras, Suati (unconfirmed)
  
• Barkeeper - Stelanso, Haraun/Lhaa/Aiwendil (backups)
  
• Carriers - Caraick (unconfirmed)
  

ToDo list:

• IC talk with Mordaan about all this - Hopefully on Monday (Aiwendil/Lhaa/Mordaan)
  
• A poster for the forums - Fair poster almost finished, needs time and posting. (Lhaa)
  
• IC and OOC contact with the Stonehead about the food - DONE
  
• Hiring some people ICly to transport the food and drinks to the camp - Job offer POSTED (Aiwendil/Lhaa)
  
  • Caraick - Applied IC (pending to see if his char will be healthy
• Finding guards (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Sarras - Applied OOCly, IC talk needs to be done
  • Anaros - Applied OOCly, IC talk needs to be done
  • Remyl - Applied OOCly, IC talk needs to be done
  • Suati - Applied OOCly, IC talk needs to be done (and not really sure if she has time)
• Finding poets (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Beronden - Applied OOCly, IC talk half done (needs more infos after the IC talk with Mordaan)
  • Lace - Applied ICly, talk half done (needs more infos after the IC talk with Mordaan)
  • Jonoth - Applied OOCly, no IC talk done yet
• Finding barkeepers (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Stelanso - Applied OOCly, no IC talk done yet.
• Getting at least the OOC permission of some writers to read their poems (IC would be even better) - Illysia allowed us to read her poems OOCly (Aiwendil/Lhaa/Mordaan)
  
• Including the Stonehead in the event thread for the help with the food - DONE
  
• Asking GMs to fix poster for us - Posters not ready yet, we need the forum posters first and use them as draft for the in-game books. I suggest 6 posters in hydlaa (each gate, Library, Harnquist, Kada El's, Red Crystal Den) and three in Gugrontid (Malco, Blacksmith, Stonehead tavern).(Mordaan)
  

are you a real man?

http://www.youtube.com/watch?v=4n647NFloDA

[Sarras Volcae]

UTC is GMT. central time in US is -5 hours.

Aiwendil mentioned it will be changing on Saturday?  I dunno...it confuses me.  I should probably just get rid of UTC.  It just adds to the confusion.

I think daylight savings time is over by then... or British summer time... or something like that? idk this is a crappy system. atm no one's on GMT/UTC, we're all an hour ahead.

[Aiwendil]

In-Game posters

Code: [Select]

                    The Explorers
              in collaboration with the
             Red Crystal Organization
                     present the

                     Poetry Fair

           Have a weakness for poetry?

Then visit the Explorers' Outpost on the [24th
of October at 8pm utc] for our Poetry Fair.
Several poets will present their works and
catering won't be missing!

  Food provided by the Stonehead Tavern.
So, any picky comments from anyone who is not satisfied with the spacing or the layout. *looks at someone specific without mentioning any name*

Time
20:00:00 Saturday October 24, 2009 in UTC converts to

• 20:00:00 Saturday October 24, 2009 in GMT
• 22:00:00 Saturday October 24, 2009 in CET
• 15:00:00 Saturday October 24, 2009 in EST
• 22:00:00 Saturday October 24, 2009 in MET
• 15:00:00 Saturday October 24, 2009 in America/Chicago
• 14:00:00 Saturday October 24, 2009 in America/Denver
• 16:00:00 Saturday October 24, 2009 in America/Detroit
• 16:00:00 Saturday October 24, 2009 in America/New_York
• 15:00:00 Saturday October 24, 2009 in America/Mexico_City
• 16:00:00 Saturday October 24, 2009 in America/Montreal
• 03:00:00 Sunday October 25, 2009 in Asia/Bangkok
• 04:00:00 Sunday October 25, 2009 in Asia/Hong_Kong
• 23:00:00 Saturday October 24, 2009 in Asia/Istanbul
• 22:00:00 Saturday October 24, 2009 in Asia/Jerusalem
• 04:00:00 Sunday October 25, 2009 in Asia/Shanghai
• 04:00:00 Sunday October 25, 2009 in Asia/Singapore
• 05:00:00 Sunday October 25, 2009 in Asia/Tokyo
• 07:00:00 Sunday October 25, 2009 in Australia/Sydney
• 15:00:00 Saturday October 24, 2009 in Canada/Central
• 22:00:00 Saturday October 24, 2009 in Europe/Amsterdam
• 23:00:00 Saturday October 24, 2009 in Europe/Athens
• 22:00:00 Saturday October 24, 2009 in Europe/Berlin
• 22:00:00 Saturday October 24, 2009 in Europe/Brussels
• 22:00:00 Saturday October 24, 2009 in Europe/Budapest
• 21:00:00 Saturday October 24, 2009 in Europe/Dublin
• 23:00:00 Saturday October 24, 2009 in Europe/Helsinki
• 23:00:00 Saturday October 24, 2009 in Europe/Kiev
• 21:00:00 Saturday October 24, 2009 in Europe/London
• 22:00:00 Saturday October 24, 2009 in Europe/Madrid
• 00:00:00 Sunday October 25, 2009 in Europe/Moscow
• 22:00:00 Saturday October 24, 2009 in Europe/Oslo
• 22:00:00 Saturday October 24, 2009 in Europe/Paris
• 22:00:00 Saturday October 24, 2009 in Europe/Prague
• 22:00:00 Saturday October 24, 2009 in Europe/Rome
• 22:00:00 Saturday October 24, 2009 in Europe/Stockholm
• 22:00:00 Saturday October 24, 2009 in Europe/Vienna

ToDo list

• IC talk with Mordaan about all this - Hopefully on Monday (Aiwendil/Lhaa/Mordaan)
  
• A poster for the forums - Mordaan agreed on the time. Can be posted. (Lhaa)
  
• IC and OOC contact with the Stonehead about the food - DONE
  
• Hiring some people ICly to transport the food and drinks to the camp - Job offer POSTED (Aiwendil/Lhaa)
  
  • Caraick - Applied IC (pending to see if his char will be healthy
• Finding guards (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Sarras - Applied OOCly, IC talk needs to be done
  • Anaros - Applied OOCly, IC talk needs to be done
  • Remyl - Applied OOCly, IC talk needs to be done
  • Suati - Applied OOCly, IC talk needs to be done (and not really sure if she has time)
• Finding poets (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Beronden - Applied OOCly, IC talk half done (needs more infos after the IC talk with Mordaan)
  • Lace - Applied ICly, talk half done (needs more infos after the IC talk with Mordaan)
  • Jonoth - Applied OOCly, no IC talk done yet
• Finding barkeepers (if someone applies OOCly playing it out IC...otherwise preferable IC) - (Aiwendil/Lhaa)
  
  • Stelanso - Applied OOCly, no IC talk done yet.
• Getting at least the OOC permission of some writers to read their poems (IC would be even better) - Illysia allowed us to read her poems OOCly (Aiwendil/Lhaa/Mordaan)
  
• Including the Stonehead in the event thread for the help with the food - DONE
  
• Asking GMs to fix poster for us - Poster ready for review. If all agree Mordaan can contact the GMs about it. I suggest 6 posters in hydlaa (each gate, Library, Harnquist, Kada El's, Red Crystal Den) and three in Gugrontid (Malco, Blacksmith, Stonehead tavern).(Mordaan)